Looking for a UK-based virtual office? With hundreds of locations across the UK, you don't need to search any further than Virtual HQ.
Rent More Than One Office and Receive a Discount!
Virtual HQ are the leading independent provider of virtual office solutions in the UK.
In today's competitive business landscape, having a prestigious business address can make a significant difference in the success and reputation of a company. However, for many businesses, the cost of renting a physical office space in a prime location can be prohibitive. This is where Virtual HQ comes in.
10,000+ Business Customers
Use on your Website, Email, and all Online Platforms
Use as your Registered Address with HMRC
Choose to have Mail Collection, Forwarding or Scanning
Local Telephone Numbers and Business Support
No long-term contract (30-day rolling agreement)
We’ve got a national network of established offices
With us, you can wave goodbye to those dodgy residential locations and say hello to a reputation-boosting address that screams success. No more embarrassing P.O. boxes - it's time to level up your game with Virtual HQ!
Our Locations
You can enjoy all the advantages of an official registered office address without the need for a traditional and formal office space.
Registered Office Address
Why settle for anything less when you can have the absolute best? In your business, mediocrity should never be an option. Don't let your address be a letdown.
You can confidently display the location of your business on your website, email signatures, and various online directories. By providing this information, you not only enhance your credibility but also make it easier for potential customers to find and connect with you. Showcasing your business location can instill trust and create a sense of reliability, ultimately attracting more visitors and driving growth.
We offer an extensive range of virtual offices across the country. We are a nationwide provider but focus on serving clients at a local level. No matter where you are, we have a virtual office location conveniently situated near you.
Find My LocationAt Virtual HQ, we ensure that your business is associated with a premium commercial address in an active business environment among other reputable companies. You can feel confident that your safety is our top priority.
We are committed to safeguarding our clients' reputations. That's why we conduct thorough Anti-Money Laundering (AML) checks. Our priority is to ensure the safety of our customers and partners by staying compliant.
Be cautious of companies offering services with "No Set-up Fees!" and "Only £10 per month!" There is a wide selection of virtual office providers in the UK, varying in quality. While some are good, others are not so great, and some are downright terrible. Don't fall into the trap...
Whether you're a small business owner looking to streamline your operations or a remote worker seeking reliable mail management solutions, our professional team is here to provide you with exceptional service. Trust us to deliver peace of mind, allowing you to focus on what matters most to you.
With our reliable mail forwarding service, you can have your important documents and packages delivered right to your doorstep for a fixed monthly fee - so no additional handling charges or 'admin fees'
Mail Forwarding
Virtual HQ provides a dedicated space tailored to your needs, whether you're meeting clients, brainstorming with colleagues, or conducting important interviews.
Meeting Rooms
Sorry, but that statement is actually incorrect. We just wanted to make sure you're still interested. Although it would be pretty cool to do that, it might be a bit tricky to pull off.
As a token of our apology, please enter the code GIVEMEAKITTEN to receive a 5% discount on your monthly invoice. We apologise once again.
London
With 14 virtual office locations in London, you can choose from a range of prestigious addresses in the heart of the city. As the financial capital of Europe, London is an ideal location for businesses looking to establish a strong presence. Our London virtual offices offer mail collection, forwarding, and scanning services, as well as access to meeting rooms and conference facilities.
Manchester
A vibrant city with a thriving business community. Our 5 virtual office locations in Manchester cater to different industries and preferences, offering flexible contracts with no long-term commitments. This allows you to scale your business as needed.
Birmingham
As a major business hub in the UK, Birmingham is known for its diverse industries and strong economic growth. Our virtual office locations in Birmingham offer flexible options for mail handling, including mail collection, forwarding, and scanning, ensuring that you stay connected and organised.
Bristol
Bristol is a vibrant city with a thriving creative and technology sector, making it an ideal location for businesses in these industries. Our virtual office locations in Bristol offer a range of amenities, including access to meeting rooms, mail-handling services, and a dedicated receptionist to handle your calls.
Edinburgh
Establishing a business presence in Edinburgh is made easy with our virtual office locations. Enjoy the benefits of this historic and cultural city, known for its strong business community and thriving tourism industry.
Cardiff
As the capital city of Wales and a major economic hub, Cardiff offers a range of opportunities for businesses. Our virtual office locations in Cardiff provide a central location and accessibility for your business needs.
What is a Virtual Office?
A virtual office is a service that allows businesses to have a professional business address without the need for a physical office space. It provides essential services such as mail handling, call answering, and access to meeting rooms on an as-needed basis. Depending on your preferences, your new address is being promoted both online and offline.
How does a Virtual Office Benefit Businesses?
With a virtual Office, you can use the address for your company's correspondence and have mail and packages received on your behalf. We can take care of your mail and let you know if anything arrives. Or, if you prefer, we can forward it to an address of your choosing (for a fixed monthly fee). You can also use the address for business registration purposes with HMRC.
Can I have Multiple virtual offices?
Yes, with Virtual HQ, you have the flexibility to have multiple virtual offices. Whether you're a growing business or an entrepreneur with diverse interests, our virtual office solutions cater to your needs. With just one subscription, you can establish a presence in multiple locations, giving your business a professional image and expanding your reach.
Having multiple virtual offices means that you can enjoy all the benefits of a physical office without the hefty costs and limitations. This service offers you a prestigious business address in each location - with one central account to manage them. This not only enhances your credibility but also allows you to establish a local presence in different markets.
Speak to us today to discuss a discounted multi-site package!
Are Virtual Offices Suitable for all Types of Businesses?
Our services cater to various businesses, ranging from startups, freelancers, and SMEs, to even multinational companies and PLCs.
Our services offer flexibility and cost-effectiveness, making them an attractive option for businesses of all sizes. Our service is great for remote businesses or those with a distributed workforce. We offer one centralised business address and even multiple "satellite" offices.
Are there Actual Human Beings at your Virtual Offices?
We want to make it clear that real humans are still in charge of our office spaces, even with the increasing use of robotics!
This means each location has a fully staffed reception area for greeting guests. Our Virtual Offices feel real because they are real commercial environments with multiple physical tenants as well as virtual ones.
How does Mail Forwarding work?
When you sign up for our virtual office services, you receive a prestigious business address where all your mail will be received. Once we receive any mail addressed to your business at this address, our dedicated team springs into action. They carefully sort through your mail and then forward it to an address of your choice. It could be your home address or another location – whatever works best for you.
Instead of simply redirecting your mail, we take the extra step of placing it in new envelopes and paying postage costs on your behalf. Redirecting mail to save costs is not a reliable option and may be viewed as an abuse of Royal Mail. There is no guarantee that the mail will be delivered to you. Instead, opt for our fixed monthly fee service to take care of all your mail. In addition to receiving and forwarding traditional mail, we also offer digital mail scanning services. This means that instead of physically forwarding your mail, we can scan and email
How Quickly will my Mail be Processed?
We strive to ensure promptness! The majority of received mail is dispatched on the same day via first class to expedite delivery.
What about Mail Scanning?
When mail arrives at our offices, our team carefully scans each letter and emails it to your designated email address just like an employee. This means no more waiting for physical mail to be forwarded or missing important documents. With our mail scanning service, you'll have instant access to your mail, allowing you to stay organised and in control.
Will my Mail and Packages be Secure?
Absolutely! We take the security of your mail and packages seriously. We have stringent measures in place to ensure the safe handling and storage of your items. We take care of your mail and keep it safe until you're ready to pick it up or have it sent to you.
Will you alert me when I have mail to collect?
Yes, we offer a mail alert service as part of our virtual office package. Whenever you receive mail at your virtual office address, we will promptly notify you via email. .
Location
Choose a virtual office that’s strategically located to meet your business needs. Consider factors such as proximity to clients, access to transport links, and the reputation of the area for your chosen business.
Services offered
Look for a virtual office provider that offers a range of services to suit your specific requirements. Virtual HQ offers registered company addresses, phone answering services, local telephone numbers, mail collection, mail forwarding and mail scanning.
Pricing
Compare the pricing plans of different virtual office providers to ensure you are getting the best value for your money. Remember, cheaper isn’t always better when your reputation is at stake (and it’s all fun and games until your post starts going missing).
Reputation and network
Research the reputation of the virtual office provider and consider their network of established offices. Choose a reliable provider with a broad network and a great reputation to access top-tier locations, projecting a professional image for your business.
Additional services
Consider any additional services or amenities that may be offered by the virtual office provider. This could include access to meeting rooms, coworking spaces, or other facilities that may be beneficial to your business.
Customer support
Look for a virtual office provider that offers reliable customer support. We pride ourselves on having a responsive and helpful team that can assist you with any issues or queries that may arise.
Is it real?
This sounds like a stupid question, but can you visit the Virtual Office? All of our buildings are professional business centres, you can come and visit them at any time.
Can I use a Virtual Office as my Registered Office Address for HMRC?
Yes, you can absolutely use our address as your registered office address for HMRC, our registered address service add-on costs £7.99 per month.
When you register your business with HMRC, they require you to provide a registered office address. This is the official address where all important documents and correspondence from HMRC will be sent. By using a virtual business address, you can meet this legal requirement while enjoying the flexibility and convenience that our service offers.
Using a virtual HQ as your registered office address offers many advantages. You can separate your personal address from your business address. This helps to protect your privacy and ensure that your personal information remains confidential.
You can trust that we'll quickly forward any mail sent to your registered office address so that you never miss any important documents or communications.
What about a Directors' Service Address?
Yes, you can use our services as your director's service address for HMRC. This is included in the registered address add-on fee which is £7.99 per month.
How much does a Registered Office Address Cost?
This option is just £7.99 per month as an add on to any of our Virtual Office packages.
How do I change the registered address at Companies House?
This is a relatively straightforward process, which we provide as service. We’re not just a pretty face!
If you prefer not to entrust us with the gauntlet, there are alternative methods available. You can complete this process conveniently online using Companies House Webfiling, or opt for the traditional approach of filling out a paper return. Just search 'AD01 Form'
How Long Does Setup Take?
We’ve made sure our setup process is straightforward, so you can make a decision easily and efficiently. To set up, we need proof of your identity. Documents will be required from all shareholders of the business, or just you if you’re a sole trader.
Once verified - start using your new office address and registered address in as little as 24 hours.
We do take our responsibilities seriously when it comes to Anti Money Laundering - we want to respect the customers that already use our services.
Additionally, we want you to be safe in the knowledge that you will be sharing your address with other reputable companies at our addresses.
Renting a commercial address for £10/month may seem easy, but consider the quality of other companies that share the same address. At Virtual HQ, we prioritise your safety and provide a premium business address surrounded by reputable companies.
Will I have to Sign a Contract?
Yes – but we’re flexible. This means that we can provide you with a month-to-month contract, so you can extend, or end (with 30 days’ notice), your contract when the time feels right. We have lots of options, so see what feels best for you and your business. If you choose to pay annually (and receive a 15% discount), then you are with us for the year!
Is there a Setup Fee?
Yes. This fee encompasses the necessary checks we must conduct to fulfil our Anti-Money Laundering (AML) obligations. As a registered provider under The Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017, we have a legal duty to verify your identity and perform regular checks on all clients utilising our virtual addresses. The setup fee includes the expenses associated with these checks. While it may not sound glamorous, it is of utmost importance to us and our clients to ensure the security of their businesses.
Is VAT included in your pricing?
No. Prices shown are exclusive of VAT.
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